New HotelTime version drops tomorrow! Check out what’s new
Jan Mencl
zahájil téma
asi 17 hod. zpátky
Dear Customers,
On Thursday, August 27, 2026, we’re rolling out the new HotelTime version 4.6.24.
And once again, it brings a few handy improvements to make your life – or at least your shift – easier.
Take a quick look: in just a minute, you’ll know what’s changed and where you can save a few clicks.
What’s new?
New Report: Meal Plan Usage
Make it easier for your staff to check guests when serving breakfast, snacks, lunch or dinner. The Meal Plan Usage report provides a clear and efficient way to quickly verify whether a guest is entitled to a particular meal and to easily record their arrival.
The report is especially useful for the hostess or staff checking guests directly at the restaurant entrance. Staff can see how many guests from a particular room have already arrived and how many are still expected.
You can find the report under Reporting → Meal Plan → Meal Plan Usage.
For more information, see our article on the customer support portal HERE.
New feature: Housekeeping – Automation task list assignment
Do you face the same routine every morning – assigning rooms, looking up the necessary information and preparing everything for housekeeping?
The new feature will make your daily planning significantly easier. The system automatically suggests how rooms should be assigned to individual housekeepers, and you can then easily adjust the assignment based on the current situation. In one place, you can clearly assign rooms, check the necessary information and then provide housekeepers with a ready-made task list.
Less manual work, less switching between different parts of the system and a faster start to the day for the entire housekeeping team.
You can now have the Guest ledger detail report automatically sent to your email once a day. This way, you will always have important information readily available.
Clearer number sequences
You can now also distinguish individual months in the number sequences for documents and payments. Thanks to the new placeholders, you can set up numbering even more precisely according to your needs. Our customer support team will be happy to help you with the setup.
Consistent display of guests when sending documents by email
We have adjusted the behaviour of the "Display guests" option when sending documents to the customer's email address.
If "Display guests" is enabled, guests will now also be shown on the document sent by email. If it is not enabled, they will not appear on the sent document.
This change makes the display of guests when sending documents by email consistent with other ways of working with the document.
Adjustment to the total of deposit invoices and proforma invoices in the Cancelled reservations report
We have refined the calculation in the summary table of the Cancelled reservations report.
For group reservations, each shared Deposit invoice/Proforma invoice document is now included in the final total only once, regardless of the number of rooms in the reservation.
The document display for individual rooms remains unchanged. The adjustment only affects the final value in the summary table, which now more accurately reflects the actual value of the issued documents.
Clearer totals
The document overview now displays values and totals more clearly, with better distinction between individual amounts.
The list now shows VAT base, VAT, Total with VAT and Document value separately. We have also updated the summary amounts below the table in the same way.
This change makes it easier to distinguish the total document value from the amount including VAT – for example, in cases where VAT has been accounted for on attached Deposit invoices.
Online check-in running smoothly again
We have fixed an issue in online check-in that prevented guests from seeing the option to complete the process after entering their personal details.
Better control over negative items
When working with items, the "Positive price new items only" permission is now applied more consistently. The restriction now also applies when subsequently editing an item in several parts of the system where it was previously possible to bypass the restriction.
Fixed meal plan type validation
We have unified the validation of mandatory fields when creating and editing a meal plan type. The system now correctly checks whether the Name, Revenue centre and Code fields have been completed and, if a value is missing, displays a consistent notification instead of an error.
When something is missing, the system now explains it clearly instead of failing dramatically.
Rooms status overview report and XLS export aligned
We have added the Room column to the Excel export and also aligned the column order between the application and the XLS export. As a result, the export now better matches the display in the system and makes working with the data clearer.
Your voice matters! Is there something you’re missing? Or something that works like a charm? Let us know – your feedback shapes the future of HotelTime. We’re building it together.
The new version will be deployed on Thursday, August 27, 2026, between 8:00 PM and 11:00 PM (CEST). During this time, the system may be briefly unavailable, but we believe the new features will more than make up for it.
Jan Mencl
Dear Customers,
On Thursday, August 27, 2026, we’re rolling out the new HotelTime version 4.6.24.
And once again, it brings a few handy improvements to make your life – or at least your shift – easier.
Take a quick look: in just a minute, you’ll know what’s changed and where you can save a few clicks.
What’s new?
New Report: Meal Plan Usage
Make it easier for your staff to check guests when serving breakfast, snacks, lunch or dinner. The Meal Plan Usage report provides a clear and efficient way to quickly verify whether a guest is entitled to a particular meal and to easily record their arrival.
The report is especially useful for the hostess or staff checking guests directly at the restaurant entrance. Staff can see how many guests from a particular room have already arrived and how many are still expected.
You can find the report under Reporting → Meal Plan → Meal Plan Usage.
For more information, see our article on the customer support portal HERE.
New feature: Housekeeping – Automation task list assignment
Do you face the same routine every morning – assigning rooms, looking up the necessary information and preparing everything for housekeeping?
The new feature will make your daily planning significantly easier. The system automatically suggests how rooms should be assigned to individual housekeepers, and you can then easily adjust the assignment based on the current situation. In one place, you can clearly assign rooms, check the necessary information and then provide housekeepers with a ready-made task list.
Less manual work, less switching between different parts of the system and a faster start to the day for the entire housekeeping team.
Find out more in our article HERE.
Guest ledger now available by email
You can now have the Guest ledger detail report automatically sent to your email once a day. This way, you will always have important information readily available.
Clearer number sequences
You can now also distinguish individual months in the number sequences for documents and payments. Thanks to the new placeholders, you can set up numbering even more precisely according to your needs. Our customer support team will be happy to help you with the setup.
Consistent display of guests when sending documents by email
We have adjusted the behaviour of the "Display guests" option when sending documents to the customer's email address.
If "Display guests" is enabled, guests will now also be shown on the document sent by email. If it is not enabled, they will not appear on the sent document.
This change makes the display of guests when sending documents by email consistent with other ways of working with the document.
Adjustment to the total of deposit invoices and proforma invoices in the Cancelled reservations report
We have refined the calculation in the summary table of the Cancelled reservations report.
For group reservations, each shared Deposit invoice/Proforma invoice document is now included in the final total only once, regardless of the number of rooms in the reservation.
The document display for individual rooms remains unchanged. The adjustment only affects the final value in the summary table, which now more accurately reflects the actual value of the issued documents.
Clearer totals
The document overview now displays values and totals more clearly, with better distinction between individual amounts.
The list now shows VAT base, VAT, Total with VAT and Document value separately. We have also updated the summary amounts below the table in the same way.
This change makes it easier to distinguish the total document value from the amount including VAT – for example, in cases where VAT has been accounted for on attached Deposit invoices.
Online check-in running smoothly again
We have fixed an issue in online check-in that prevented guests from seeing the option to complete the process after entering their personal details.
Better control over negative items
When working with items, the "Positive price new items only" permission is now applied more consistently. The restriction now also applies when subsequently editing an item in several parts of the system where it was previously possible to bypass the restriction.
Fixed meal plan type validation
We have unified the validation of mandatory fields when creating and editing a meal plan type. The system now correctly checks whether the Name, Revenue centre and Code fields have been completed and, if a value is missing, displays a consistent notification instead of an error.
When something is missing, the system now explains it clearly instead of failing dramatically.
Rooms status overview report and XLS export aligned
We have added the Room column to the Excel export and also aligned the column order between the application and the XLS export. As a result, the export now better matches the display in the system and makes working with the data clearer.
Your voice matters! Is there something you’re missing? Or something that works like a charm? Let us know – your feedback shapes the future of HotelTime. We’re building it together.
The new version will be deployed on Thursday, August 27, 2026, between 8:00 PM and 11:00 PM (CEST). During this time, the system may be briefly unavailable, but we believe the new features will more than make up for it.
Wishing you an easy ride with the new release!
Your HotelTime Solutions Team