How to create bill or invoice?
Is it Pre-Payment /advance payment before day of the departure? Please continue here to Create deposit invoice.
Do you want to create invoice to by paid later on? Please continue here to Create Invoice.
Function settlement will close the reservation or guest account and raises a VAT document as a result.
We recommend you to settle reservation on the day of departure or after departure day. When the settlement is done, you should not edit reservation date and prices.
How to close and pay reservation?
1. Open reservation detail.
2. Continue with check-out or Settlement:
Reservation on check-out already?
Select Check-out. System pop-up window will advise you that there are unpaid Main or Guest account. Press Settle accounts. You will be redirected to the Settlement window. System will push you to pay all items to by settled.
It is a departure day - guest want to pay reservation and check-out will be processed later?
Select Reservations account Menu and press Settlement
Check-out can be processed later, but make sure, guest will pay all consumption.
3. In Settlement - Close hotel account window:
1. Tick items to be paid.
2. Select Payment typ: Settle and close.
Settle and close will create hotel bill / tax document according to system settings limits for hotel bills. Over the limit can be issued invoice automaticly.
3. Select Currency and Payment - (cash, card, bank transfer or user payment)
4. Click on Settlement to create bill.
Useful tip:
Guest wants to combine payments? You can overwrite amount and add more payments. It means, one tax document will be created with multiple payments.
Created tax document in reservation detail - to open invoice / bill detail click on sequence number.
Multiple payments on Hotel bill / Tax document.