Hoteltime offers a useful overview of all advance payments (Deposit invoices and Gift vouchers) not yet used in to settle accounts.


Accounting - Overviews - Deposit and GV ledger

Data source:

All open deposit invoice and gift voucher to be counted on final tax document.

Available filters:

  • Invoice for book year: year, which deposit invoice was issued in (some current reservations can be linked-to deposit invoices issued in the previous year)
  • Filter by document type: Deposit Invoice or Gift certificate
  • invoice number: If you have a specific reference number of the document
  • Customer: Name of the guest/reservation owner, deposit invoice was issued to
  • Invoice status: to widen your search use (all)
  • Display:
    • Linked to cancelled accounts
    • Linked to active accounts
    • Without link



Useful tip: It is a good practice to use Note (Text on the invoice) to record information about deposit (credit for future stay etc...).